Terms and Agreements Contract for all Retreat Guests

Please take the time to understand the traveller’s terms and conditions detailed below. You must confirm your agreement to these terms and conditions as part of the booking process.

1. This booking is a contract.
When you book in to attend the retreat, you will be deemed to have agreed to the traveller’s terms and conditions. If you are booking a trip for multiple people, then all travellers in that booking will be deemed to have read and agreed to the traveller’s terms and conditions.

2. Payment and Deposit
To confirm a booking, you must pay a non-refundable deposit towards the trip's price. Full payment is due at least 35 days prior to the start date. We reserve the right to cancel your booking if the final payment is not paid on or before the due date.

3. Guest Cancellation Policy
All guest payments are not refundable. If a guest leaves during the retreat, there will be no refund.

4. Cancellation by Varsana Hart
Varsana Hart reserves the right to cancel the retreat. In this event a refund will be provided.

5. Passports, Visas, and Flights
You are responsible for obtaining all required travel documents for countries you will visit during the retreat. For many countries, passports must be valid for at least 6 months beyond the duration of the trip. Visa information will vary location to location, and details will be included in your trip’s logistics. You are responsible for booking flights to the retreat. We can help find options, but cannot book or cover costs for flights. We are not responsible if you are refused entry into the country because of incorrect travel documents and this event will not result in a refund.

6. Travel Insurance
Varsana Hart does not offer this insurance, but you can purchase it through an outside company. Each attendee is 100% responsible for any loss, penalties, fees, or other financial consequences arising from booking a trip or cancelling a trip.

7. Requests for a Roommate
If you are traveling alone, and would like to book a shared room, we will do our best to room you with another guest.

8. Extra Activities & Retreat Schedule
The website page for your retreat will list what is included and what is excluded in the price of your retreat. Optional activities are not included in the price and are not included in this agreement. Any assistance provided by a third party does not render Varsana Hart liable for them.
The schedule, activities and teachers are subject to change.

9. Discretion to Deny Bookings
We reserve the right to reject any client booking at any time prior to the start date. In this case, we will provide a full refund.

10. Photography/Videography
Any photography/videography from the retreat will be granted as use for our marketing and promotional purposes on a royalty-free basis. If you would like to be excluded from photography/videography during the event, please let us know ahead of time and we will do our best to accommodate you.

11. Assumption of Risk
Varsana Hart is dedicated to your safety on every trip, however you must take responsibility for your own safety. You understand that you must assume the risks and hazards inherent with travel. These risks and hazards may include, without limitation, delays, injury, illness, death or other unanticipated events, and may be caused by force majeure events, the negligence of Varsana Hart, or other persons (including third party operators), the intentional and/or criminal conduct of others, or other circumstances.
Indemnification: The guest recognizes that there is risk involved in the types of activities offered. Therefore the participant accepts financial responsibility for any injury that the participant may cause either to him/her, or to any other participant due to his/her negligence.

12. Limitation of Liability and Release
You acknowledge and agree that Varsana Hart shall not be liable for any direct, indirect, consequential or incidental damage, liability, injury, loss, cost or expense you may incur (including any claim relating to personal injury, illness, death, property damage or loss, delay or other inconvenience) arising out of, or by reason. You release Varsana Hart from any and all claims, liabilities, losses, expenses, damages, demands, actions, causes of action, lawsuits or sums of money of any kind arising out of, by reason of, resulting from and/or related to any trip you may book and/or participate in; and you understand and acknowledge that you are fully responsible for and expressly assume any and all risks, whether known or unknown, in connection therewith.

13. Privacy Policy
Any personal information that we collect about you may be used for any purpose associated with the operation of a trip, or to send you marketing material in relation to our events and special offers.

14. Food Allergies and Allergies Notification, Acknowledgement, and Release of Liability
An environment free of allergens, including but not limited to food allergens, cannot be guaranteed by Varsana Hart. We do our best to accommodate any food allergies, but are not able to guarantee entirely allergen-free environments. Therefore, the released parties cannot guarantee that any particular food product is free of all traces of any particular allergen, that consumption of a food product will not result in some form of allergic reaction, or that the participant will not come into contact with any allergens while in attendance on a Varsana Hart retreat. The undersigned acknowledges and agrees that i) she/he is aware of such risks and that participation in the event will expose the participant to food, activities and persons that may result in exposure to allergens and injury, and in that regard by assuming such risks, the participant hereby fully releases and discharges Varsana Hart from any and all liability and/or responsibility to the participant, the undersigned, or any third party for death and/or injuries to the participant, and/or any direct, indirect, punitive, incidental, or any damages that arise out of or relate to participant’s participation in a Varsana Hart retreat and/or exposure to food allergens.

15. Updating of Terms & Conditions
Varsana Hart reserves the right to update and/or alter these Terms & Conditions at any time.

WAIVER
As consideration for being permitted by Varsana Hart to participate in these activities, I hereby agree that I, my assignees, heirs, distributees, guardians, and legal representatives will not make a claim against Varsana Hart , their affiliates, employees, agents or volunteers or any of their affiliated organizations for injury or damage resulting from acts, howsoever caused, by any employee, agent, or contractor, or any of their affiliated organizations, as a result of my participation in Varsana Hart’s retreat. I hereby release Varsana, and any of their agents or affiliated organizations from all actions, claims or demands that I, my assigns, heirs, distributes, guardians, and legal representatives now have or may hereafter have for injury, damage, or death resulting from my participation in Varsana Hart’s retreat.

I am medically, physically, emotionally and in all respects fit and able to participate in Varsana Hart Replenish Retreat.

I agree I will be fully and financially responsible for my own physical condition and well-being during the retreat and will follow the safety precautions and instructions prescribed by Varsana Hart.

I acknowledge that Varsana Hart may make suggestions from time to time that is intended to help me and my well-being. However, I take ultimate responsibility for my choices and realize that Varsana Hart is not a licensed medical provider and that I must consult my doctor.

If I experience pain or discomfort during the retreat, I will modify Varsana Hart instruction to suit my individual needs. I will not hold Varsana Hart responsible for any pain or discomfort I experience during or after the retreat. I understand that the activities offered on this retreat are not a substitute for medical care. I understand that Varsana Hart is not qualified to diagnose, prescribe, or treat physical or mental illness.

For the benefit of everyone, Varsana Hart reserves the right to accept or reject any participant at any time without liability. In the event Varsana Hart determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the retreat, it may, without any obligation to pay a refund or any other amount whatsoever, expel asuch participant from the retreat. Varsana Hart will carry no responsibility or liability for any participant who leaves the retreat before its conclusion or for any activity undertaken by any participant, which is not included on the retreat itinerary.

By agreeing to the terms outlined here and elsewhere on the Varsana Hart website, I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on the trip.

I agree to the terms and conditions contained in the above contract: